Programme Planning, Implementation and Evalution

PROGRAMME PLANNING, IMPLEMENTATION AND EVALUATION 2(1+1)

Lesson 15 : Execution of Programme

Methods for Environment Building

• Publicity of the programme through mass media, publications, individual and mass contacts to create awareness and interest among the villagers.
• Good communication with the clients through use of simple and local language. Also non verbal communication techniques are used which result in positive and effective communication and promote participation of people.
• One or two demonstrations are conducted for the techniques to be disseminated, so that villagers realize its profitability, usefulness and production potential and develop a mental status to participate in programme.
• Positive and key features of the programme be told in advance to the villagers to arouse interest and increase participation. Example subsidy on inputs etc.
• Printed literature, pictorial instructional booklets and self explanatory material be supplied among the community.
• Conduct puppet, video and drama shows for increasing participation of the clients in the programme. (video film on women education) (requires VLC player)
• Use multiple ways to get message across.
• Verify understanding of the target group.
• Conduct certain exercises or games before actually starting programme implementation.


• If games or exercises are conducted prior to the implementation of programmes, it creates a positive and interesting environment for launching of a new programme in an area. These help in making “a great start” to a great event. This helps everyone to participate at the start of an event and create friendly relations which are quite useful in programme implementation. These can be either interactive sessions or often fun sessions conducted before the actual execution of the programme to help people to know each other and understand the purpose of the event. If such environment building sessions are well designed and well facilitated, both villagers and implementers who have not worked together get to know each other, know the facilitators and learn about the objectives of the programme.
• For maximum participation of people in the programme to be executed, the environment building sessions are to be planned in a simple manner with specific objectives and should be comfortable for everyone involved. This technique of conducting games and exercises is useful in environment building as:


• Participants come from different backgrounds.
• People need to know each other quickly so as to work towards the objectives.
• The team of workers and villagers is newly formed.
• The aspects of the programme to be implemented are either new or unfamiliar to many people involved.
• As facilitator or an implementer to know the participants and vice-versa.


• Some examples of games or exercises for environment building include:


1. Introductory sessions: These are used to acquaint the participants to each other and ease out conversation amongst the participants.
2. The little known fact: The participants are asked to share their name, occupation, interests and also one little known fact about themselves. This little known fact helps to break down differences in future interactions.
3. True or false: The participants introduce themselves and make three or four statements about themselves, one of which is false. Rest of the group tries to find out the false fact, and this helps to start interaction within the group.
4. Interviews: The participants are divided into groups of two each. Each person interviews his or her partner for a set time while paired up. When the time is over, each person introduces their interviewee to the rest of the group.
5. Problem solvers: The participants work in small groups on a very simple problem allotted to them for a fixed time. Once the group has analyzed problem and identified solutions for them, each group then presents its analysis and solutions to the wider group. The idea of this exercise is not to solve a real problem but to “warm up” the group for further interaction or problem solving later in the event. The group also learns each other’s styles of problem solving and interaction.
6. Team building exercises are used to bring together individuals so as to work together more cohesively towards the goals or plans.
7. Hope, fears and expectations: of the participants are discussed for the programme to be implemented.
8. Burning questions: Such type of exercise gives each person the opportunity to ask key questions they hope to be covered in the programme to be executed.