Export procedures

EXPORT PROCEDURES

VALUE OF EXPORT OF LIVESTOCK AND LIVESTOCK PRODUCTS DURING 1997-98 to 2002-03
( Rs.million)
Broad Groups
1997-98
1998-99
1999-2000
2000-01
2001-02
2002-03
Livestock
13.3
47.5
58.9
76.3
90.41
62.82
Meat and Edible Meat Offals
8022.9
7721.3
7964.3
14568.6
11828.4
13575.5
Dairy and Poultry Products and Honey
1155.5
859
1142.9
2081.6
3524.8
3567
Animal Fodder and Feed
653.06
671.5
418
543.6
973.2
322.41
Leather
11006
11292.7
10384.1
17455.7
21971.4
24705.4
Raw Wool and Animal Hair
64.11
63
38.7
34.2
18.8
22.8
All Groups(Total)
20914.87
20655
20006.9
34760
38407.01
42255.93
Source - Directorate General of Statistics&Commercial Intelligence, Calcutta , (DGCIS, Calcutta )
  • Certain documentation takes place while exporting from India. Special documents may be required depending on the type of product or destination.
  • Certain export products may require a quality control inspection certificate from the Export Inspection Agency.
  • Some food and pharmaceutical product may require a health or sanitary certificate for export.
    Shipping Bill/ Bill of Export is the main document required by the Customs Authority for allowing shipment.
  • Usually the Shipping Bill is of four types and the major distinction lies with regard to the goods being subject to certain conditions which are mentioned below
  • Export duty/ cess
  • Free of duty/ cess
  • Entitlement of duty drawback
  • Entitlement of credit of duty under DEPB Scheme

The following are the documents required for the processing of the Shipping Bill:

  • GR forms (in duplicate) for shipment to all the countries.
  • 4 copies of the packing list mentioning the contents, quantity, gross and net weight of each package.
  • 4 copies of invoices which contains all relevant particulars like number of packages, quantity, unit rate, total f.o.b./ c.i.f. value, correct & full description of goods etc.
  • Contract, L/C, Purchase Order of the overseas buyer.
  • AR4 (both original and duplicate) and invoice.
  • Inspection/ Examination Certificate.

The formats presented for the Shipping Bill are as given below:

  • White Shipping Bill in triplicate for export of duty free of goods.
  • Green Shipping Bill in quadruplicate for the export of goods which are under claim for duty drawback.
  • Yellow Shipping Bill in triplicate for the export of dutiable goods.
  • Blue Shipping Bill in 7 copies for exports under the DEPB scheme.
  • Documents Required for Post Parcel Customs Clearance
  • In case of Post Parcel, no Shipping Bill is required. The relevant documents are mentioned below:

Customs Declaration Form

    • It is prescribed by the Universal Postal Union (UPU) and international apex body coordinating activities of national postal administration. It is known by the code number CP2/ CP3 and to be prepared in quadruplicate, signed by the sender.
      • Despatch Note, also known as CP2. It is filled by the sender to specify the action to be taken by the postal department at the destination in case the address is non-traceable or the parcel is refused to be accepted.
      • Prescriptions regarding the minimum and maximum sizes of the parcel with its maximum weight
        Minimum size: Total surface area not less than 140 mm X 90 mm.
        Maximum size: Lengthwise not over 1.05 m. Measurement of any other side of circumference 0.9 m./ 2.00 m.
        Maximum weight: 10 kg usually, 20 kg for some destinations.

Commercial invoice

  • Issued by the seller for the full realisable amount of goods as per trade term.
Last modified: Saturday, 2 June 2012, 7:19 AM