What is Word-Processing?

Designing Information Material 4(1+3)

Lesson 9 : Ms-Word

What is Word-Processing?

Word Processor is a Software package that enables you to create, edit, print and save documents for future retrieval and reference. Creating a document involves typing by using a keyboard and saving it. Editing a document involves correcting the spelling mistakes, if any, deleting or moving words sentences or paragraphs.

Features of Word Processing

Most Word Processor available today allows more than just creating and editing documents. They have wide range of other tools and functions, which are used in formatting the documents. The following are the main features of a Word Processor

  1. Text is typing into the computer, which allows alterations to be made easily.
  2. Words and sentences can be inserted, amended or deleted.
  3. Paragraphs or text can be copied /moved throughout the document.
  4. Margins and page length can be adjusted as desired.
  5. Spelling can be checked and modified through the spell check facility.
  6. Multiple document/files can be merged.
  7. Multiple copies of letters can be generated with different addresses through the mail-merge facility.

Why Word Processing Instead of Using Typewriters?

  • Easy editing and re-use of (parts of) previously created documents.
  • Advanced graphic capabilities e.g. use of clip-art, drawings, pictures and “word art”.
  • Assistance of electronic dictionaries, thesauruses and grammar checkers.
  • Attractive layout elements are easily incorporated e.g. different fonts, borders, and watermarks.
  • Automation of error-prone routines such as page numbering or constructing a table of contents.
  • Full integration with other productivity software (spreadsheets, databases, presentations).
Last modified: Saturday, 28 April 2012, 12:52 PM