Principles and Techniques of Veterinary and AH Extension

Organization of an audio-visual programme

ORGANIZING AN AUDIO-VISUAL PROGRAMME

The following general procedure may be adopted in organizing an audio-visual programme.

• Planning
• Identify the objective
• Plan for a simple, practical, educational and interesting presentation
• Anticipate the size of the audience
• Plan for a variety of colourful visual aids
• Preparation
• Collect relevant equipments and material
• Pre-view the audio-visual aids
• Rehearse and make adequate preparation
• Check power supply, lighting, need for total darkness, seating arrangements etc
• Select and train the audio-visual operator or any other suitable person in the organization
• Arrange the audio-visual aids in a sequence and have them within easy reach
• Presentation
• Motivate the audience and stress on the key points
• Present aid at the right moment and in proper sequence. Take precaution against wrong presentation
• Stand on one side of the material presented and speak facing the audience
• Follow-up
• Observe reaction of the audience
• Clarify doubts and dispel misunderstanding, ifany.
• Improve subsequent presentations by deleting irrelevant and old materials and adding something new, if required
• Limitations
• Because of cultural difference , the audience may form a mistaken or distorted impression about the audio-visual aids
• Teaching may be scratchy instead of being complete
• Over-reliance on audio-visual aids may convert teaching to showmanship

For fool-proof and effective presentation, pretesting and/or pre-view of audio-visual aids are a must. Proper storage and maintenance of audio-visual aids are important. The facility for running of audio-visual aids on electricity, a standby portable generator, a multiple switch-board with a long flexible card for power supply and a voltage stabilizer may be procured. For projected visuals, a roll-back screen and a folding table may be  kept ready at hand.