Elementary Statistics and Computer Application

Macros

Macros
Macros are advanced features that can speed up editing or formatting you may perform often in a Word document. They record sequences of menu selections that we choose so that a series of actions can be completed in one step.
Recording a Macro
To record a Macro:

• Click the View Tab on the Ribbon
• Click Macros
• Click Record Macro



• Enter a name (without spaces)
• Click whether you want it assigned to a button (on the Quick Access Toolbar) or the keyboard (a sequence of keys)
• To assign the macro a button on the Quick Access Toolbar:
• Click Button
• Under the Customize Quick Access Toolbar, select the document for which you want the Macro available


• Under Choose Commands: Click the Macro that you are recording
• Click Add
• Click OK to begin Recording the Macro
• Perform the actions you want recorded in the Macro
• Click on Macros
• Click on Stop Recording Macros


To assign a macro button to a keyboard shortcut

• Click Keyboard
• In the Press New Shortcut Key box, type the key sequence that you want and click Assign


• Click Close to begin recording the Macro
• Perform the actions you want recorded in the Macro
• Click on Macros
• Click on Stop Recording Macros
Running a Macro
Running a macro depends on whether it’s been added to the Quick Access Toolbar or if it’s been given a Keyboard Shortcut.

• To run a Macro from the Quick Access Toolbar, simply click the Macro Icon


• To run a Macro from the Keyboard shortcut, simply press the keys that you have programmed to run the Macro.

The easiest way to create a Table of Contents is to utilize the Heading Styles that you want to include in the Table of Contents. For example: Heading 1, Heading 2, etc. based on the content of your document. When you add or delete headings from your document, Word updates your Table of Contents. Word also updates the page number in the table of contents when information in the document is added or deleted. When you create a Table of Contents, the first thing you want to do is mark the entries in your document. The Table of Contents is formatted based on levels of headings. Level 1 will include any text identified with the style Heading 1.