Information and Communication Technology

5.1.2 Benefits of Word Processing Systems

Easy Correction and Revision

Only the changed or revised portion is retyped, not the whole documents. Certain corrections (like removing a particular word in the whole document) can be done with the touch of a button.

Easy Storage

Thousands of pages of documents can be stored on mag netic tapes and disks, which are easy to handle and store.

Easy Composition of New Documents

New documents are easily created from stored documents and data using a technique known as cut-and-paste .

Improved Quality

No erasures, no white spots. It is possible to set perfect margins and formats (instantly).

Graphics Output

The system can design and print charts and figures instantly and if necessary in multicolour.

More Output

Word processors are much faster and more efficient than mechanical typewriters. For instance, WP printers can print around 200 lines a minute.

Satisfaction of People

New technology improves individual's performance which in turn increases his or her satisfaction and productivity.